Banquet Management Software in India: Billing and Events

Hotels usually handle weddings, business meetings, parties, and other events at the same time. Every event has its own menu, guests, advance payments, extra charges and others. It can be difficult to handle records manually. Banquet Management Software in India is helpful for hotels in managing bookings, event details, and bills all in the same place.

Let's have a look at the event market and what should be checked before choosing software.

How Big the Event Business Is

According to a PTI news report published by Outlook India in June 2024, India hosts around 80 lakhs to 1 crore weddings every year. The wedding industry is estimated to be worth around Rs 10 lakh crore, which is USD 130 billion. The report, which is mainly based on a Jefferies brokerage report, includes catering and accommodation in the main wedding expenses. These numbers are just estimates; the report has nothing to show how these numbers were calculated. Also, this covers the entire wedding industry, not just the hotel banquet halls.

These numbers show how large the wedding market is, but this does not talk about the hotel’s earnings from events.

What Banquet Management Software in India Should Handle

A good software should be able to make event bookings and billing easy.

Avoid double bookings. This helps staff check which hall is available and avoid 2 events being booked at the same time.

Manage changes. Guest numbers, menus, and extra services may change. All changes should be made in the final changes.

Track payments. Staff should be able to see how many customers have paid and how many customers are still pending payment.

Calculate GST. It should help in preparing bills with the right GST details.

Connect with accounts. Event payments and bills should be recorded in the hotel's accounts without entering the same details again.

Before buying any software, test it with these three events: a wedding, a business meeting, and a small party. Ask to show how every event is getting booked, updated, and billed. Make sure the software can handle last-minute changes too.

What to Ask Before Choosing Banquet Management Software in India

Ask these questions before choosing any software; this will help you to choose the right one according to your business needs.

• Can we see all hall bookings in one calendar?
• Can we change menus and guest numbers easily?
• Can we track advance payments and pending amounts?
• Does it support GST billing?
• Does it connect with the hotel's accounts?
• Can it connect with other hotel systems?
• Can staff check the latest event details easily?

How We Approach Banquet Management Software in India

EICE Rise is our cloud-based hotel management software for Indian hotels. It includes banquet management, billing, GST billing, and accounting features. This keeps everything in one system, such as event bookings, bills, and accounts. It also supports other hotel operations; your team can manage banquet events with the rest of the hotel. If you're looking for Banquet Management Software in India. We’d be happy to discuss your needs and explain how EICE Rise can help.